It’s a fairly common occurrence in academia, especially before the start of a busy school year: a job opportunity suddenly arises, such as for an assistant principal position. Without delay, write and send a letter of intent, as these positions can be filled quickly. Similar to a cover letter, a letter of intent accompanies a resume and often a list of references. Be sure to exhibit enthusiasm for the position and outline your qualifications and relevant experience, but be sure to do so in one page. Your goal is to pique the interest of the prospective employer and secure an interview, which will put you one step closer to landing the position.
1. Place your name and contact information in larger font at the top center position of the page. Include your phone number as well as your email address as you don’t want to unwittingly eliminate the prospective employer’s preferred mode of communication.
2. Type in the date, followed by the name and address of the contact person listed in the ad and justify all this information on the left side of the page.
3. Open your letter with a friendly statement of purpose. You might say, for example, “As an experienced, hands-on educator, I would like to be considered for the assistant principal position at ABC Elementary School for the upcoming school year.”
4. Cite your educational credentials. Briefly mention any projects or papers that you wrote that are relevant to work as an assistant principal. Also, mention any awards or scholarships that you won in school. Be sure to include any ongoing continuing courses you are currently enrolled in.
5. Mention highlights of your relevant work experience, including your most recent position. Include the name of the schools you have worked at, as well as their size. Mention any other duties you assumed as part of these positions, such as volunteer roles, coaching or advising.
6. Explain why you enjoy being, or wish to be, an assistant principal. Share your educational philosophy and your special traits and characteristics. Sell yourself to the prospective employer in an enthusiastic and honest manner. End this passage with a deft allusion to your references, such as, “I am confident that my references would attest to these qualities. I’ve included a list of these references, as well as my resume, for your convenience.”
7. Promise to follow up with the prospective employer “in a few days.” You might add, “If you have any questions in the meantime, please do not hesitate to contact me at the phone number or email address at the top of this page. Thank you kindly for your time and consideration.”
8. Proofread and edit your letter scrupulously. It should be free of spelling and grammar errors.
About the Author
With education, health care and small business marketing as her core interests, M.T. Wroblewski has penned pieces for Woman's Day, Family Circle, Ladies Home Journal and many newspapers and magazines. She holds a master's degree in journalism from Northern Illinois University.
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If you're looking for a new ed leadership job for the upcoming school year, now is the time to put together a cover letter that crushes it.
What do I mean by “it”? The competition. I hate to say it, but it's the truth.
Too many cover letters are milquetoast, run-of-the-mill statements of fact that do nothing—nothing—to get the applicant in the “yes” pile.
If you want to land your next admin job, you've got to ace the cover letter. (Read on for a free downloadable template)
The Cover Letter's Job
The cover letter's job is to get you into the “definitely interview” pile.
If your cover letter fails to do its job, the whole process stops. You're out of the running.
You can only write a solid cover letter if you understand its purpose. Your cover letter is NOT:
- An explanation of the simple fact that you exist and are interested in the position
- A narrative restatement of your résumé
- A note to the reader that you possess the minimum legal requirements for the position
No, no, and no! Cover letters that only cover the basics don't give the reviewer any useful information. They fail to do their job…so you fail to get your job.
Don't Be Perfunctory—Sell Yourself
This is hard for us to do as educators, but in your cover letter, you've got to sell yourself as hard as you ever will.
This doesn't mean that you:
- Brag or boast
- Make unsupported claims
- Explicitly say that you're the best person for the job
…but you need to make the reader come to the inevitable conclusion that you're the best person for the job.
I've read tons of cover letters that waste space with perfunctory, vague, and ultimately worthless niceties that fill the page, but don't help the reader fill the job.
Understand that you're actually doing the reader a favor by making a clear, strong case about yourself. Most of the time, reading cover letters is a total waste of time for the person reviewing applications, because they don't actually say anything enlightening about the applicant—and as a result, they all sound the same.
This is a mistake to avoid, but it's also a huge opportunity for you. Write a strong cover letter that sells your candidacy, and you'll stand out above the rest.
Don't Duplicate Your Résumé—Bring It To Life
The place to list your certifications, degrees, and years of experience is in the résumé. Your cover letter has a different job.
When it comes to qualifications, your cover letter should:
- Connect the dots for the reader—always explain how the qualifications you're highlighting actually make a difference. For example, “My extensive experience working with teachers as an instructional coach has allowed me to develop both the expertise and the relationship-building skills that it takes to be a principal who is truly an instructional leader.”
- NEVER mention minimum qualifications, e.g. “I have a beginning principal's certificate from XYZ university”. Nothing screams “rookie!” like a cover letter that brags about meeting the job's minimum requirements.
- Frame your qualifications in terms of benefits for the organization, and especially for its students, e.g. “My passion for restorative justice compelled me to lead the development of a behavior intervention program that reduced out-of-school suspensions by 63%.”
In other words, don't just share facts that are in your résumé (and certainly don't share facts that don't make you stand out).
Tell a story. Put the picture together for the reader, so they see how qualified you really are, and what a good fit you'd be.
For another take on your cover letter, check out this episode of Principal Center TV:
Download My Ultimate Cover Letter Template
I've created a simple, one-page template for you to follow as you craft your competition-crushing cover letter.
It's not a fill-in-the-blank deal—in fact, you won't be using any of my words. But you'll have a paragraph-by-paragraph guide to what your letter should accomplish.